Last updated: 31/1/2018
CREDIT CARD DATA
In order to guarantee reservations via all channels (telephone, website or smartphone application, but not restricted to), we require a debit/credit card number, name on the card, card type (we accept VISA, MasterCard or Maestro) and the expiry date.
Your debit/credit card details are only used to secure your booking and ACCES hotel will only debit the account if you do not follow our cancellation procedure.
USE OF YOUR INFORMATION
ACCES hotel collects your information for the safety of our guests and to understand who we are accommodating at our property for the safety of our staff. In addition, website user and guest data is collected for statistical purposes.
We also collect our guests’ nationality, date of birth, gender, for statistical analysis purposes.
When you visit our websites, we may automatically log your IP address (the unique address which identifies your computer on the internet). We use IP addresses to help us manage our websites and to collect broad demographic information for analytics use.
For reservations, we send guests confirmation emails and will therefore require your email address. ACCES hotel operates an opt-in email policy – you will normally be asked to give us consent if you would like to receive ACCES hotel newsletters via email.
Exceptions may occur in the case of us needing to contact previous guests in relation to post or lost property.
To confirm your reservation, ACCES hotel requires some information from you:
Telephone or mobile number – in case of an emergency
Date of Birth
Identification data Passport
Credit card details
Date of arrival and departure
Hour of arrival and departure
Upon arrival we will require the same information from your fellow travellers, please ensure they are all aware of this to ensure a quick and efficient check-in.
GUEST PERSONAL DATA
ACCES hotel respects guest privacy and will not sell or disclose guests personal information to any other person, business or third party unless in the case of an emergency and/or it is seen as part of our duty of care.
KEEPING OUR DATA UP-TO-DATE
As an accommodation and leisure provider, we have guests returning to our properties on a regular basis. It is your duty to inform us if any of your personal information, which we hold, about you needs to be updated. We may contact you at any time if you have booked accommodation with us and we suspect we hold false information about you.
Usually, cookies contain two pieces of information: a site name and unique user ID. Cookies cannot be used alone to identify you, although they may be used to identify your IP address. Cookies help us and/or third party websites recognize your device the next time you visit and may remember details such as your username and preferences, analyze how the website is performing, or allow us to recommend content we believe is relevant to you.
Generally, cookies used on this website may perform the following functions:
Essential: These temporary cookies only remain in the cookies folder of your browser until you leave our website.
Performance: These cookies are stored on your computer – they contain no personal information and are used to improve performance and assist in navigation. They remain in the cookies folder of your browser for longer than “Essential” cookies (dependent on your browser settings).
We use or allow third parties to serve cookies that fall into the categories above. We use Google Analytics to help us monitor our website traffic, and cookies may also be served via www.ACCES hotel.be.
We may also use third party cookies to help us with market research, revenue tracking, improving site functionality and monitoring compliance with our Terms and Conditions and Copyright Policy as stated in our Terms and Conditions.
We have links to social networking websites (for example but not limited to: Facebook, Instagram,Linkedin,..) from ACCES hotel. These websites may place cookies on your computer. We do not control how they use their cookies. We suggest you check their website to see how they are using cookies.
For more information about cookies, visit www.aboutcookies.org which includes useful information on cookies and how to block cookies using different types of browser. Please note that by blocking or deleting cookies, you may not be able to take full advantage of our website.
The Internet is not a secure medium. However, we have put in place various security procedures, including firewalls that are used to block unauthorized traffic to our website.
THIRD PARTY WEBSITES
Our website contains links to many other websites promoting their business and needs to our guests. ACCES hotel indemnifies itself against all data use on and reservations made via third party websites/agents. The ACCES hotel Policy overrules the third party policy.
PHOTOGRAPHY & FILM
No permission is needed to take photos or film at our properties. However, we do ask if photographing or filming other guests not part of your group that you seek permission from them first. Verbal consent is solicited as a goodwill gesture.
On occasions we may commission crews to film or take photographs at our properties for promotional purposes. If you do not wish to be filmed or photographed, you are required to voluntarily leave the filming or photography area.
DISCLOSING YOUR INFORMATION TO THIRD PARTIES
Other than for the purposes referred to in this policy, we will not disclose any personal information without your permission unless we are legally obliged to do so (for example, if required to do so by court order or for the purposes of prevention of fraud).